MANTIS RFID SCAN

Tools & Equipment Workflow Diagrams

Application Flow
App Launch
↓
Login
↓
Select Mode
↓
Choose Workflow
↓
Tool Checkout
  1. Employee ID
    (Badge Scan OR Keypad)
  2. Select/Scan Tool
  3. Assign to Project
  4. Checkout Confirmation
Tool Return
  1. Scan Tool
  2. Condition Check
  3. Return Confirmation
Condition Result:
  • Pass → Available
  • Fail → Maintenance
Inventory Receiving
  1. Receive Scan
  2. Mechanical Inspection
  3. Pass/Fail Selection
  4. Status Assignment
Result:
  • Pass → In-Stock
  • Fail → Fail Category
Pick List
  1. View Pick List
  2. Pick Items (by category)
  3. Verify & Confirm
  4. Print/Complete
Equipment Mgmt
  1. Equipment Reservation
  2. Certification Check
  3. Checkout/Return
  4. Maintenance Orders
Tool Checkout - 4 Stage Flow
1. Employee ID
(Badge OR Keypad)
→
2. Tool Scan
→
3. Project Assign
→
4. Confirm
Employee Identification
↓
Badge Scan
RFID Badge
OR
Keypad Entry
Employee ID/PIN
↓
Employee Verified
Stage 1: ID Options
Employee Identification
1
2
3
4
Choose identification method
[SCAN] Badge
[KEYPAD] Enter ID
Stage 1: Badge Scan
Employee
[SCAN BADGE]
1
2
3
4
Scan employee RFID badge
[SCAN] Employee Badge
Use Keypad Instead
Stage 1: Keypad Entry
Employee ID
____
1
2
3
4
1
2
3
4
5
6
7
8
9
C
0
→
Enter Employee ID number
Scan Badge Instead
Stage 1: ID Verified
✓ Verified
Employee
John Smith
Employee ID
EMP-2024-0142
Department
Mechanical
Next: Scan Tool →
Stage 2: Tool Scan
Tool
[SCAN TOOL]
1
2
3
4
Scan tool RFID tag or select from list
[SCAN] Tool
Browse Catalog
Stage 2: Tool Details
Available
Tool
Pipe Wrench 24"
Tool ID
TL-2024-0567
Category
Hand Tools
Last Inspected
Jan 10, 2026
Next: Assign Project →
Stage 3: Project Assign
Select Project
[Dropdown]
1
2
3
4
○
Boiler House Piping
●
Tank Farm Expansion
○
Maintenance Yard
Confirm Checkout →
Stage 4: Confirmation
Checked Out ✓
Summary
Pipe Wrench 24"
Checked To
John Smith
Project
Tank Farm Expansion
Date/Time
Jan 16, 8:22 AM
+ Add Another Tool
Done ✓
Tool Return - 3 Stage Flow with Condition Check
1. Tool Scan
→
2. Condition Check
→
3. Confirm
Tool Scan
↓
Pass?
Yes
↓
Available
No
↓
Maintenance
↓
Create Work Order
Stage 1: Tool Scan
Tool
[SCAN TOOL]
1
2
3
Scan returning tool
[SCAN] Tool
Stage 1: Tool Found
Checked Out
Tool
Pipe Wrench 24"
Checked To
John Smith
Duration
4 hrs 15 min
Next: Condition →
Stage 2: Condition Check
1
2
3
Inspect tool condition
○
Pass - Good Condition
○
Fail - Needs Repair
PASS
FAIL
Stage 3: Pass Confirm
✓ Available
Tool
Pipe Wrench 24"
Status
Returned to Stock
Date/Time
Jan 16, 12:37 PM
Done ✓
Stage 3: Fail - Notes
Maintenance
Issue Description *
Jaws worn
Photo Evidence
📷 Capture
Create Work Order →
Inventory Receiving Flow
1. Receive Scan
→
2. Inspection
→
3. Pass/Fail
→
4. Assign Status
Receive Scan (Gangbox)
↓
Scan Contents
↓
Mechanical Inspection
↓
Pass?
Yes
↓
In-Stock / Available
No
↓
Fail Category
↓
Add Notes / Photos
Gangbox Scan
Gangbox ID
[SCAN]
Scan gangbox RFID tag
[SCAN] Gangbox
Gangbox Contents
Gangbox
GB-2024-0045
✓
Pipe Wrench 18" (3)
✓
Pipe Wrench 24" (2)
☐
Impact Drill (1)
☐
Cutting Torch (1)
Scan each item or use bulk scan
[SCAN] Next Item
Bulk Scan All
Mechanical Inspection
Item
Pipe Wrench 18"
Tool ID
TL-2024-0234
Inspect for damage/wear
PASS
FAIL
Pass - In Stock
✓ In Stock
Item
Pipe Wrench 18"
Location
[Dropdown] Shelf A-12
Assign storage location
Confirm →
Fail - Add Notes
Failed Inspection
Fail Reason *
[Dropdown]
○
Damaged
●
Worn Out
○
Missing Parts
○
Calibration Due
Notes
Photo
📷 Capture
Submit →
Pick List Workflow
1. View List
→
2. Pick Items
→
3. Verify
→
4. Complete
Pick List Overview
Order #
PL-2024-0892
Job Site
Tank Farm - Unit 7
Requested By
Mike Johnson
Due
Jan 16, 2:00 PM
Items: 8 | Categories: 3
🖨 Print List
Start Picking →
Pick by Category
Sorted by predetermined order
Hand Tools (4)
✓
Pipe Wrench 18"
✓
Pipe Wrench 24"
☐
Adjustable Wrench
☐
Torque Wrench
Power Tools (2)
☐
Impact Drill
☐
Angle Grinder
Safety (2)
☐
Face Shield
☐
Welding Gloves
Pick Item
Current Item
Adjustable Wrench
Qty Needed
1
Location
Shelf B-04
1
2
3
4
5
6
7
8
[SCAN] Confirm Pick
Skip (Unavailable)
Verify & Complete
Picked:8/8
Skipped:0
✓
All items scanned
✓
Quantities verified
Picked By
Sarah Wilson
🖨 Print Summary
Complete Pick List ✓
Maintenance Work Order Flow
1. Create Order
→
2. Assign Tech
→
3. In Progress
→
4. Complete
Create Work Order
Tool
Pipe Wrench 24"
Tool ID
TL-2024-0567
Issue Type *
[Dropdown]
Priority *
[Dropdown]
○
Low
●
Medium
○
High
Create WO →
Assign Technician
Work Order
WO-2024-0345
Assign To *
[Dropdown]
○
Tom Smith
●
Bob Johnson
○
Unassigned
Due Date
[Date Picker]
Assign →
Work In Progress
In Progress
Work Order
WO-2024-0345
Technician
Bob Johnson
Started
Jan 16, 10:00 AM
Parts Used
Complete Work →
Complete Work Order
✓ Complete
Resolution
Replaced jaws
Time Spent
2 hrs 15 min
✓
Tool tested
✓
Ready for use
[SCAN] Return to Stock
Equipment Reservation & Certification Tracking
Equipment Reservation
Equipment
Forklift FL-003
Start Date *
[Date Picker]
End Date *
[Date Picker]
Project *
[Dropdown]
Operator *
[BADGE] or [KEYPAD]
Badge
Keypad
Reserve Equipment
Certification Check
✓ Certified
Operator
John Smith
Equipment Type
Forklift
✓
Forklift License
✓
Safety Training
✓
Site Orientation
Expires
Mar 15, 2026
Proceed →
Certification Warning
⚠ Expired
Operator
Jane Doe
Equipment Type
Crane
✓
Crane Operator
⚠
Safety Training (Exp)
✓
Site Orientation
Cannot proceed until renewed
Contact HR →
Select Other Operator
Reservation Calendar
Forklift FL-003
Jan 16-17J. Smith
Jan 18Available
Jan 19-21M. Garcia
Jan 22-25Available
+ New Reservation
RFID Reader Locations
🚪
Fixed Gantry
Ingress/Egress points at facility entrances. Automatic tool tracking as employees pass through.
📦
Gangbox Readers
Mounted on gang boxes for bulk inventory scanning. Tracks all contents at once.
🚚
Onsite / Transit
Vehicle-mounted readers for tracking tools in transit or at yard locations.
📱
Mobile / Handheld
Portable RFID scanners for flexible scanning anywhere on site.
Gantry Auto-Scan
Automatic detection
Employee
John Smith
Direction
Exit
Tools Detected (3)
✓
Pipe Wrench (assigned)
✓
Tape Measure (assigned)
⚠
Impact Drill (not assigned!)
Alert: Unassigned tool detected
Gangbox Bulk Scan
Gangbox
GB-2024-0045
Contents Detected: 15
✓
Hand Tools: 8
✓
Power Tools: 4
✓
Safety Equip: 3
Expected:15
Found:15 ✓
Tool Status State Machine
New Tool Received
↓
Inspection
↓
Pass?
Yes
↓
AVAILABLE
↓
Checkout
↓
CHECKED OUT
↓
Return
↓
(loop back to Available or Maintenance)
No
↓
MAINTENANCE
↓
Work Order
↓
Repair Complete
↓
(back to Inspection)
RETIRED
End of life / Irreparable
User Profiles & Permissions
Warehouse Staff
Full access
✓
Tool Checkout
✓
Tool Return
✓
Inventory Receiving
✓
Pick Lists
✓
Inspections
✓
Reports
Field Worker
Limited access
✓
Tool Checkout
✓
Tool Return
☐
Inventory Receiving
☐
Pick Lists
☐
Inspections
☐
Reports
Supervisor
Full + Admin
✓
All Staff Functions
✓
Approve Work Orders
✓
Manage Users
✓
View Analytics
✓
Equipment Reserve
✓
Export Data
Read-Only
View only
☐
Tool Checkout
☐
Tool Return
☐
Inventory Receiving
☐
Pick Lists
✓
View Inventory
✓
View Reports

Legend

[SCAN] RFID scan action (handheld, gantry, or NFC)
[SCAN BADGE] Employee badge RFID scan
[KEYPAD] Numeric keypad for manual Employee ID/PIN entry
[BADGE] or [KEYPAD] Employee ID via badge scan OR keypad entry
[✓] Manual completion option
📷 Photo capture required/optional
🖨 Print option available
●/○ Radio button (select one)
✓/☐ Checkbox (complete/incomplete)
[Dropdown] Selection list
→ Flow direction / next step
Green Available / Pass / Success
Blue Checked Out / Active
Yellow Maintenance / Warning
Red Failed / Overdue / Retired